Despite only processing one box for the Trelawny collection, it was a greatly informative process, on both Prell’s research and archival processing. It took me a lot longer than I initially planned, as I was uncertain of how to properly organize the materials. I was provided with the necessary tools to start my journey, the most important being the processing manual used by CCEPS students. This document explains in detail how to process archival material.
As this collection had originally been processed in 2009, I did not have to start from scratch and organize it into categories. That had already been done, which made it easier for me to sort the files into existing series and sub-series. It was simple to divide the materials into primary and secondary sources, but it was a bit more difficult for me to decide which items should be grouped together in a single file folder.
I started by going through every single folder and binder, taking note of each individual item within. The processing manual was an important guide, but I still had to decide how best to categorize these items. I took note of whether the items were related or not, especially if they had already been grouped together, as the manual emphasized that it is important to maintain the original order if possible. Unfortunately, while some items were clearly grouped together for a reason, others were not. There was research correspondence in the same binder as a published work of Prell, but it was dated a couple years later, making it unclear whether the materials were related. In an attempt to describe the items thoroughly and leave no stone left unturned, I ended up creating an archival box with many folders containing few items. I had followed the lead of the previous processor, who had created long, descriptive titles for each folder. I was advised to move the extra description to the notes section in future instances, which I did go back and do for some of the folders, as the titles were too long to comfortably write on the folders. This was an important learning experience, as I am now better prepared to properly process more archival materials in the future. I have a better understanding of how to group materials and I am confident in my ability to process archival materials for my next project.
Until next time,
Clara Newkirk















